Contact us: +49 (0)7131 6212-0

Only to serve the easier legability the General Business Principles of AIM Infrarot-Module GmbH are written in male gender but refer to all genders equally.

 

Preliminary Remark

AIM Infrarot-Module GmbH (AIM) carries out its business activities both in agreement with the laws and regulations of public authorities in the countries where its employees operate and in accordance with the principles described here. All employees on all hierarchical levels are to comply with these principles without exception. Unfair or even illegal practices are not compatible with our business principles.
We therefore attach importance to a working environment in which employees address compliance issues openly and discuss them with their superiors as well as with the Compliance Organization. Our goal is to sensitize all employees to compliance in their daily work by means of sustainable communication.

Executive Board AIM Infrarot-Module GmbH


1.    Proper Business Practices

AIM bases all business activities on the principles of integrity and fairness. All business documents must be in accordance with both national laws and AIM's own guidelines. No assets are permitted which are not recorded on the company's books.

1.1.    Prohibition of Bribery / Corruption

AIM forbids every kind of bribery. No employee may offer, provide, or accept bribes. Bribery is a criminal offense; this includes bribery in business transactions as well as bribery of any holder of office or granting of advantage. In particular, every direct or indirect offer, promise, provision, or acceptance of inappropriate benefits, whether material or of any other kind, for the purpose of acquiring orders or procuring unlawful advantages is forbidden to all employees.

1.2    Competition / prohibition of cartels

All employees must comply with legal regulations governing antitrust laws and business competition in each case.

In particular, employees may not enter into or propose any agreement whatever as follows:

  • with competitors regarding the provision of goods or services to third parties;
  • with customers regarding prices or conditions of supply under which the customer will resell AIM products or services to third parties.

1.3     Business relations

Relationships with other companies and between employees and its business partners, suppliers, customers, and with governmental offices and their personnel must be characterized by transparency, especially in the areas of purchasing and sales. This also applies to relationships with former employees and in particular to family members of employees who supply our company directly or indirectly with goods or services.

Based on our compliance guidelines, due diligence checks are carried out on specific business partners.

Employees who are involved in contractual negotiations with public authorities must be familiar with guidelines governing the process of submitting business offers in each respective country and may not violate them.

AIM competes for business orders by fair and legal means and carries out contractual negotiations in compliance with our company’s legal provisions.

1.4     Observation of export and import control laws

Employees involved in the import or export of goods, services or technical information must know and observe the relevant regulations. Furthermore, they have to ensure that the import or export documents are complete.

Where the export of products and technical data to a particular country is regulated, the employees must obtain the necessary licenses and other state permits prior to the export.

1.5    Money laundering prevention

AIM complies with the legal regulations on money laundering prevention.

1.6     Avoidance of conflicts of interests

All employees must avoid any situation which could result in a conflict between their own personal interests and the interests of AIM. A conflict of interest can result when an employee takes a course of action or pursues interests which can hamper him or her in objectively and effectively carrying out his or her duties and meeting his or her responsibility to AIM.

1.7    Proper handling of invitations, gifts and other benefits 

Gifts and other benefits may be accepted or given only after approval by the respective company superior or compliance representative and only under the condition that the gift(s) or benefit(s) do not contravene prevailing laws or guidelines, are within proper limits, and are not intended to influence business decisions in a dishonest manner. The question of whether gifts or invitations are appropriate is to be decided according to normal business practices and with due consideration, if necessary, for the special customs of each individual country. Every appearance of dishonesty and incorrect behavior is to be avoided.

1.6     Business secrets, protection of intellectual property

Every employee is obliged to treat business information about AIM or its business partners that is not public knowledge with the strictest confidentiality and to protect it from unintentional disclosure.

One of AIM's most significant assets is its intellectual property. This includes patents, business secrets, trademark rights and copyrights. It is corporate policy at AIM to exercise all rights to economically significant intellectual property, and to use, maintain, protect and defend them in a responsible manner. AIM respects the intellectual property of other natural persons and legal entities and uses the relevant information, computer programs or processes only in accordance with the respective license agreements or within the framework of the legal provisions.

1.9 Data protection 

Personal data is collected, processed and utilized only insofar as this is permitted by law, serves legitimate purposes and is necessary for the fulfillment of duties. All employees must handle and protect personal data in accordance with applicable laws.

Diehl  uses  security  measures  of  a  technical  and  organizational  nature  to  protect  personal  data against manipulation, loss, destruction or against access by unauthorized third parties. These security precautions are continuously improved in line with the state of developments.

2.     Employees / colleagues

2.1     Harassment (respectful relations)

The personal dignity, privacy and personality rights of each individual are to be respected. Employees must not be subject to corporal punishment or physical, sexual, psychological or verbal harassment or abuse.

2.2     Non-discrimination

Cultural differences are recognized and respected. All employees shall be fundamentally assessed only on the basis of the abilities and qualifications required for the job, i.a. in questions of recruitment, promotion, remuneration, additional benefits, further training and qualification, dismissal and termination of the employment contract.

2.3     Health & safety

All employees are guaranteed that working conditions meet the requirements of occupational health and safety, with the relevant statutory regulations which represent the minimum standards to be applied. Appropriate measures are taken to prevent accidents at work and occupational diseases.

3.     Social environment / public relations

3.1     Working hours

The working hours shall conform to the statutory regulations or the regulations applicable in the relevant branch of industry, whichever are more stringent.

3.2     Remuneration

Wages and salaries, including payment for overtime and bonus payments, must correspond to the level of the relevant laws and regulations.

3.3    Freedom of association

AIM respects the employees' right to freedom of association and collective bargaining. 

3.4     Prohibition of Child labor

Child labor in any form is rejected. If no higher age limit is prescribed by law, no person of school age or less than 15 years of age may be employed (exceptions in accordance with the Agreement on ILO Convention No. 138).

3.5     Prohibition of forced labor

Forced labor of any kind is forbidden. This includes involuntary prison labor, bondage and similar forms of labor (in accordance with ILO Conventions 29 and 105).

3.6    Prohibition of Trafficking in Persons

Trafficking in Persons of any kind is forbidden. This includes especially trafficking in women and children (in accordance with the protocol to prevent, suppress and punish trafficking in Persons, especially women and children, supplementing the United Nations Convention against transnational organized crime).

4.     Environmental protection

All employees are obliged to observe the regulations and standards on environmental protection. Environmental impact is to be minimized and environmental protection continuously improved.

5.     Observance of the business principles

Superiors and managers have a special role model function and ensure that their employees are familiar with the content of the aforementioned business principles. All employees at all hierarchical levels are themselves responsible for compliance with the aforementioned business principles.  Notwithstanding further civil and/or criminal consequences, violations can be punished with disciplinary measures. 

5.1    Compliance training courses

Compliance training courses are held regularly for employees at all hierarchical levels. The contents of these compliance training courses are the explanations of the "General Business Principles of AIM", with a focus on corruption prevention / competition law.

5.2    Compliance Organization

In order to anchor compliance at AIM and to enforce the "General Business Principles of the AIM Infrarot-Module GmbH", the Executive Board has established a Compliance Organization which regularly reports to the Executive Board.

The compliance organization reviews our business processes with regard to compliance with these principles and is point of contact for business partners and employees concerning any compliance related subjects.

AIM encourages its employees to report suspicious cases in order to prevent damage to the company. The identity of employees who report a possible violation will be treated confidentially. Similarly, no employee may be sanctioned or otherwise disadvantaged as a result of having made such a report.

In addition to the compliance organization at AIM employees could also contact the Compliance Organization of Diehl which is supplemented by a neutral external ombudsman (lawyer) who is obliged to maintain strict confidentiality. The contact details are published on the internet (www.diehl.com / Group / Company / Compliance).

+49 (0)7131 6212-0
AIM Infrarot-Module GmbH
Theresienstraße 2 | 74072 Heilbronn